Data Organization and Shares

Sharing Data

Viewing or editing shares in the Drive app

In addition to the basic functions, there are the following options in the Drive app:

How to view your shares in the Drive app:

  1. In the Drive app, open My shares in the folder view.

    The folders and files shared by you are displayed in the detail view. For each share a row with the following details is displayed in the detail view:

    • An icon indicates the share's object type: file or folder.

    • The name of the shared item.

    • Three icons indicate whether an object has been shared with specific users:

      • Internal users icon : The object has been shared for internal users.

      • External users icon : The object has been shared for guest users or for guest users and internal users.

      • Public link icon : The folder has been shared with a public link.

    • The name of the folder containing the shared object.

    • The date when the item was shared.

    • For a file: the file size

  2. You can use the following functions:

    • To sort the shares list, click on Sort by above the list.

    • To filter the list of shared items by specific object types, to select all items or to clear the selection, click on Select above the list.

    • To display the folder of a shared object, open the object's context menu. Click on Show in Drive.

How to edit a share in the Drive app:

  1. In the Drive app, open My shares in the folder view.

    The folders and files shared by you are displayed in the detail view.

  2. Select a folder or file in the detail view. Click the Edit share icon in the toolbar or click on Shares / Permissions in the context menu.

    The window for granting permissions opens.

  3. You have the following options:

    • To adjust permissions, change the user role or click on Details.

    • To revoke the access to a shared item, click the Actions icon next to a person’s name. Click on Revoke access.

    • To remove all permissions to an item and the public link, click on Unshare.

Related topics:

Parent topic: Sharing Data