User Guide > Email > Further Functions for Sending Emails > Using templates

Email

Further Functions for Sending Emails

Using templates

Templates are text modules that you can write once and then insert into your emails as often as you like. As a result, you only have to write frequently used phrases once. Templates, signatures and email drafts differ in the following ways:

The following functions are available:

How to create or edit a template:

  1. Click the Settings icon in the menu bar. Click on All settings. The Settings window opens.

    Click on Mail in the left pane. Click on Templates.

    You can also click the Insert template icon in the email editing window. Click on Edit templates.

    The existing templates will be shown.

  2. To add a new template, proceed as follows:

    1. Click on Add new template. The Add template window opens.

    2. Enter a title for the template.

      Enter the text for the template. You can use the formatting bar to format the text.

  3. To edit an existing template, click on Edit next to the title.

    In order to delete an existing template, click the Delete icon next to the title.

How to add a template to the email text in the email editing window:

  1. Place the cursor at the position where you want to insert the template.

  2. Click the Insert template icon in the button bar.

    The existing templates will be shown.

  3. Select a template from the list.

Superordinated action:

Related topics:

Parent topic: Sending Emails