First Steps

Groupware Definition

Learn which applications are part of the groupware. Get an initial insight into the tasks that can be accomplished using the applications.


Your information center for scheduled appointments, new emails or messages from messaging platforms.

Learn more: Portal


Send, receive and organize your emails.

  • Besides your internal email account use external email accounts that you have set up with other providers.

  • Find emails with the help of several search criteria. Follow email threads.

  • Use email folders to organize your emails. Co-operate with your team by sharing selected email folders.

  • Use the other applications by creating a new contact from an email address or creating a new appointment from an iCal attachment.

Learn more: Email


Keep an overview of your private and business appointments.

  • Use individual or recurring appointments to schedule meetings and activities.

  • Use calendars to organize appointments. Specify the team members who can access selected calendars.

  • Use the team view functions to find windows of free time and to check whether resources like rooms or devices are available.

  • When scheduling appointments with external participants the iCal functions ensure automated invitation management.

Learn more: Calendar

Address Book

Organize and maintain your private and business contacts.

  • Use address books to communicate with internal participants. Create personal address books to keep an overview of your contacts.

  • Use address books to organize your contacts. Co-operate with your team by sharing selected address books.

  • Use the contacts from your social networks. This enables you to use the groupware as a central collection point for your contacts.

  • Work with external contacts by sending contact data in vCard format or sharing address books.

Learn more: Address Book


Schedule and organize your activities.

  • Use the due date to organize your tasks. Use the reminder for tasks that are due.

  • Manage your team by delegating selected tasks to others.

  • Use the tasks lists to organize your tasks. Specify team members who can access selected tasks.

  • Use the recurring tasks functions to keep track of recurring activities.

Learn more: Tasks


Use the file store to centrally manage information or to share information with others.

  • Save any files, notes or Internet links. Give your team read or write access to selected document folders.

  • Create and edit simple text files.

  • Send individual files as email attachments or links.

  • Provide information to external contacts by sharing document folders.

Learn more: Drive

Folders and permissions

Folders and their permissions play an important role in exchanging information with other users or external contacts. Each groupware object is saved in a specific folder. The folder view helps to manage folders and permissions.

Learn more: Data Organization and Shares

Parent topic: First Steps